---
title: "SPA.VEMS.140 Information, procedures and documentation — Part-SPA · Avioverse"
description: "The IAM operator shall assess, mitigate and minimise the risks associated with the VEMS environment as part of its risk analysis and management process."
url: "https://avioverse.aero/regulations/easa/air-ops/part-spa/subpart-o/spa-vems-140"
---

# SPA.VEMS.140 Information, procedures and documentation

ANNEX V (Part-SPA) · Regulation (EU) No 965/2012 · EAR revision 27 Mar 2026

IR Implementing rule

## SPA.VEMS.140 Information, procedures and documentation

(a) The IAM operator shall assess, mitigate and minimise the risks associated with the VEMS environment as part of its risk analysis and management process. The IAM operator shall describe its mitigating measures, including operating procedures, in the operations manual.

(b) The IAM operator shall ensure that the [pilot-in-command (PIC)](https://avioverse.aero/glossary/easa/pilot-in-command) assesses specific risks associated with a particular [VEMS flight](https://avioverse.aero/glossary/easa/vems-flight).

(c) Relevant extracts from the operations manual shall be made available to the organisation for which the VEMS operation is being provided.

IR · SPA.VEMS.140 — Regulation (EU) No 965/2012 · Regulation (EU) 2024/1111 · Air OPS Easy Access Rules · EAR revision 27 Mar 2026

AMC Acceptable means of compliance

## AMC1 SPA.VEMS.140 Information, procedures and documentation

OPERATIONS MANUAL

The operations manual should include all the following:

(a) the on-board use of portable equipment;

(b) guidance on take-off and landing procedures at non-pre-surveyed VEMS operating sites;

(c) the final [reserve](https://avioverse.aero/glossary/easa/reserve) fuel/energy, in accordance with point UAM.OP.VCA.191;

(d) operating minima;

(e) recommended routes for regular flights to pre-surveyed VEMS operating sites, including the minimum flight altitude;

(f) guidance on the selection of a [VEMS operating site](https://avioverse.aero/glossary/easa/vems-operating-site) in the case of a [VEMS flight](https://avioverse.aero/glossary/easa/vems-flight) to a non-pre-surveyed VEMS operating site;

(g) the safety altitude for the area overflown;

(h) abnormal procedures, including procedures to be followed in case of inadvertent entry into cloud;

(i) operational dispatch criteria;

(j) a description of the crew composition for all phases of flight and conditions, standard operating procedures for the described crew composition, including any procedures to ensure the continuity of the crew concept;

(k) flight crew and technical crew training and checking syllabi, as required by point SPA.VEMS.130.

AMC · AMC1 SPA.VEMS.140 — Regulation (EU) No 965/2012 · ED Decision 2025/010/R · Air OPS Easy Access Rules · EAR revision 27 Mar 2026

AMC Acceptable means of compliance

## AMC2 SPA.VEMS.140 Information, procedures and documentation

VEMS RISK ASSESSMENT

The operator’s VEMS risk assessment should take into account, but should not be limited to, all the following:

(a) adequate ground reference;

(b) reliability of weather reporting facilities;

(c) crew composition, minimum crew qualification, initial and recurrent training;

(d) [flight time](https://avioverse.aero/glossary/easa/flight-time) limitations and crew fatigue;

(e) operating procedures, including crew coordination;

(f) weather minima;

(g) VCA equipment;

(h) additional considerations due to specific local conditions;

(i) location and availability of diversion locations;

(j) CSFL compliance, both for pre-flight planning and in-flight replanning.

AMC · AMC2 SPA.VEMS.140 — Regulation (EU) No 965/2012 · ED Decision 2025/010/R · Air OPS Easy Access Rules · EAR revision 27 Mar 2026

GM Guidance material

## GM1 SPA.VEMS.140(b) Information, procedures and documentation

VEMS TACTICAL RISK ASSESSMENT

The tactical risk assessment of a [VEMS flight](https://avioverse.aero/glossary/easa/vems-flight) by the PIC may be included in the daily briefing and amended as necessary.

The following may be considered:

(a) operating environment, including airspace, local geography and availability of diversion locations;

(b) weather;

(c) NOTAMs;

(d) VCA performance;

(e) VCA equipment and defects, MEL, and medical equipment;

(f) fuel/energy planning;

(g) crew fatigue, recency and qualifications;

(h) dispatch criteria;

(i) tasking, roles and responsibilities;

(j) in-flight replanning;

(k) relevant threats.

GM · GM1 SPA.VEMS.140(b) — Regulation (EU) No 965/2012 · ED Decision 2025/010/R · Air OPS Easy Access Rules · EAR revision 27 Mar 2026

[All rules in SUBPART O: EMERGENCY MEDICAL SERVICE OPERATIONS WITH MANNED VTOL-CAPABLE AIRCRAFT (VEMS)](https://avioverse.aero/regulations/easa/air-ops/part-spa/subpart-o)

Consolidated from the EASA Easy Access Rules (revision 27 Mar 2026, extracted 13 Oct 2026) for convenience. Not the official publication — verify against the Official Journal of the European Union and the EASA publications before operational use.